HR Projects

CERN's HR Department is currently working on / taking part in a number of projects and initatives as follows:

(* = project within the framework of Talent Management)

Project Project Leader Working group members Key Focus

Internal Mobility*

Valeria Perez Reale

(Sponsor: James Purvis)

  • Katharine Thomas-Chevreux
  • Christille De Poix
  • Lisette Van Den Boogaard (TE)
  • Maite Barroso (IT)
  • Lucie Barbin
  • Almudena Solero (SA)
  • Antonella Vignes (SA)
  • Caroline Cazenoves (TE)

Enhance opportunities, clarify processes and increase efficiency in the way Internal Mobility is managed at CERN.

Onboarding*

Pascale Goy

(Sponsor: James Purvis)

  • Elizabeth Eastwood – Barzdo
  • Lore Taillieu
  • Anna Cook
  • Sofia Slotte
  • Virginie Naepels
  • Aurélie Choy
  • Rafaele Obergfell
  • Pascale Leuzzi
  • Martine Jammes
  • Giuliana Riso
  • HR-LD
  • Erwin Mosselmans

To provide a holistic onboarding programme, irrespective of contract status, and provide the newcomer with quality, timely and harmoniously branded information in order to be fully operational on arrival, as well as the means to feel and become fully integrated in the CERN community.

Work Well Feel Well*

Marie-Luce Falipou

(Sponsor: Marie-Laure Rivier & James Purvis)

  • Isabelle Mardirossian (SA)
  • Oliver Boettcher (EN)
  • Pierre Gildemyn
  • Christophe Delamare (HSE)
  • Véronique Fassnacht (HSE)
  • Rafaele Obergfell 

Excess stress is thought to affect individual’s mental and physical health, as well as an organization's effectiveness.

The DG strongly supports measures to tackle work-related stress and promote the quality of working life at CERN.

This is a dedicated multidisciplinary Project Team involving HR, HSE, SA and the Ombuds to study recommendations for a stress prevention programme to:

  • Identify and act on causes of stress
  • Increase the coping ability of employees
  • Reinforce support systems

Learning pathways*

Elizabeth Eastwood-Barzdo

(Sponsor: Pascale Goy)

  • HR-LD

Explore routes through a range of learning & development activities, which allow staff to build knowledge and skills progressively.

​NB: Project on-hold

Focus on your career*

Elizabeth Eastwood-Barzdo

(Sponsor: Pascale Goy)

  • Christille De Poix
  • Sara Stappers
  • Serge Grillot (SA)
  • Sandrine Baudat 

Provide a structured framework for conversations between staff member and hierarchy to define mid/long term professional development goals to sustain motivation and enhance performance.

Validation of Acquired Experience*

Geneviève Guinot

(Sponsor: Jean-Marc Saint-Viteux)

  • Pascale Goy
  • Maria Fiascaris
  • Serge Grillot (SA)
  • John Etheridge (EN)

Ensure the experience acquired ​in the course of one's career is recognised by CERN.

Future leaders*

Pascale Goy

(Sponsor: James Purvis)

  • Pascale Goy

Explore ways to develop future talents

NB: Project on-hold

Diversity - Review of the objectives

Louise Carvalho

(Sponsor: James Purvis)

                                            

  • Louise Carvalho

​Revision of Diversity Programme Objectives, taking into account the concentration on diversity and inclusion in the programme's actions and activities

 

Administrative streamlining project (driven by FAP) – school fees & travel

Sylvie Dethurens

(Sponsor: Geneviève Guinot)

  • Jan Robinson (FAP)
  • Sandrine Baudat (FAP)
  • Lucy Lockwood (FAP)
  • Yael Grange 
  • Sylvie Dethurens -Favez (FAP)

Analysis of claims processing,
Implementation of admin simplifications,
Streamlining procedures across the Organization.

Applicant Tacking System

Anne Capodici

(Sponsor: Lore Taillieu)

  • Anna Cook
  • Géraldine Ballet

Implementation and production phase of the new ATS (replacing e-RT), a SaaS based solution, Smartrecruiters which was evaluated in collaboration with AIS & IT.

This change is also an opportunity to review together our working practices and processes for the recruitment of staff, fellows, students and associates. This will allow the streamlining and improvement of our working methods as we face ever increasing numbers of applications & selections, particularly in the context of geographical enlargement.

Learning Management System

Maria Fiascaris

Lucy Lockwood (FAP-BC)

(Sponsor: Pascale Goy)

  • Derek Mathieson (FAP)
  • HR-LD
  • HSE-training team
  • BC

Implementation of a system (CTA replacement) that will manage formal training, logistical organization and serve as a repository for e-learning and other learning documentation, all under the same platform used by administrators and users.

​Review Investigation procedure

Louise Carvalho

(Sponsor: Jean-Marc Saint-Viteux)

  • Tim Smith (IT)
  • Kirsten Baxter (LS)
  • Sébastien Evrard (SA)
  • Nick Ziogas (alternate SA)
  • Angela Goehring-Crinon (HSE)
  • ​Amanda Lalande

The aim of the Focus Group is to identify and elaborate on policy considerations for a new Investigation at CERN circular. These considerations will be submitted to the management for decision on, for example, whether to conduct investigations with external investigators only; with internal investigators only (as currently), or to have a mix of internal/external.

NB: Project on-hold

Travel Policy

Sylvie Dethurens

(Sponsor: Geneviève Guinot)

  • Sylvie Dethurens (FAP)
  • Leonard Duret

Clarify rules and best practises in terms of official travel reimbursement.

Advancing STEM students with disability

​Ioanna Koutava

(Sponsor: Louise Carvalho)

  • ​Diversity Office in collaboration with: Talent & Acquisition
  • Host Departments
  • Infrastructure services (as needed)

​Designing, recruiting and implementing two short-term internship positions in STEM reserved for students with disabilities

Equity ceiling

Sara Stappers

  • Sara Stappers
  • Silvia Schuh-Erhard (BE)
  • Peter Hristov (EP)
  • Nathalie Del Vicario (IT)
  • Matteo Castoldi (IR)
  • Christille de Poix

To investigate, analyse and propose methods of further using the Equity Ceiling, with the aim of implementing (some of) these methods during 2018.

Entry Salaries

Sara Stappers

(Sponsor et co-project leader: Geneviève Guinot)

  • Léonard Duret
 
180 - CDP

Pascale Goy

(Sponsor: James Purvis)

  • Elizabeth Eastwood-Barzdo
  • German Cancio Melia (IT)
  • Frank Gerigk (BE)
  • Gyorgy Balazs (IT)
  • Peter Hristov (EP)

Within the context of building leadership capacity and up-skilling supervisors at  CERN.  The introduction of a pilot ‘CERN 180’ feedback process which will provide supervisors with the opportunity to receive feedback from their direct reports on key behavioural competencies.

Honorary Staff Members policy

Jean-Marc Saint-Viteux

(Sponsor: Martin Steinacher)

  • Jean-Marc Saint-Viteux
  • Andrzej Siemko (TE)
  • Eric Van Herwijnen (EP)
  • Sofia Intoudi (LS)
  • Didier Constant (SMB)
  • Laure Esteveny (IR)
Make a policy proposal, which would elaborate upon the criteria, terms and conditions for retiaries to be considered to become Honorary Members. This policy will assist in guiding requests, and ensuring a coherent approach to decision making.
Implementation of data protection for HR

Anne Kerhoas

  • Roberto Buquicchio
  • Ophelie Deveaux

To review all HR service elements and define respective privacy notices in the context of the implementation of OC11.

Implementation of Data Protection

DPCC 

(Chair: James Purvis)

  • DPCC members for each department
Review of Services elements and definition of respective privacy notices in the context of OC 11
Staff Survey

Muriel Colson

(Sponsor: James Purvis)

  • Muriel Colson
Gathering input on careers and employments conditions 
Fellow Survey

Jennifer Dembski

(Sponsor: James Purvis)

  • Jennifer Dembski
  • Maria-Anna Mangiorou (FAP)
Gathering input on experience & satisfaction 
5 Yearly-Review

Cécile Granier

(Sponsor: James Purvis)

  • Cécile Granier
  • Lucie Barbin
  • Anna Cook
Data collection and reporting process in view of submitting proposals for the next 5YR in the period 2019-2021 (implementation 2022)
Programme Review

Katharine Thomas Chevreux

(Sponsor: Lore Taillieu)

  • Katharine Thomas-Chevreux
  • Rocio Alot Barajas
Reviewing the full spectrum of HR programmes in view of streamlining and optimisation 

Projects completed

Project Project Leader Working group members Key Focus

External Activity Guidelines

Louise Carvalho

(Sponsor: DHO)

  • Ingrid Haug
  • Katharine Thomas-Chevreux
  • Regular AC review committees

Under “Integrity at CERN”, a senior working group submitted to the DG proposed Guidelines for the handling of external activities under I 3.02. The approved Guidelines are now with HR for implementation and creation of an external guidelines request form.

Application for the EU HR Excellence in research award

Cécile Granier

(Sponsor: DG)

 

  • Cécile Granier
  • Lore Taillieu
  • Anna Cook
  • Focus Groups and Steering Group

Further to CERN's first application for the 'HR Excellence in Reserach Award', which was accepted pending minor alterations, CERN hereby confirms its intention to follow up on the recommendations received with a view to completing the process. 

A survey was sent on 18 September 2017 to reserachers at all levels within the Organization for their input regarding the 40 principles of the EU Charter and Code and to what extend CERN implements them. This serves as basis for a subsequent gap analysis with a view to producing an action plan to address relevant points for approval by a focus group, and subsequent endorsement by the EUSC and finally the DG. 

CCM implementation

Christille De Poix 

(Sponsor: Marie-Laure Rivier)

  • Christille De Poix
  • Marie-Laure Rivier

Following its 2016 revision, implement CERN technical competency model throughout HR processes and propose a light communication plan

MERIT implementation (performance, promotion, BMJ) Lessons learnt

Geneviève Guinot

(Sponsors: James Purvis, Jean-Marc Saint-Viteux)

  • Sara Stappers
  • Pascale Pessy
  • Geneviève Guinot
  • Roland Baumann

Implementation of the new MERIT system and of a continuous improvement step: evaluation of the results, collection of stakeholders ‘feedback, report to the Management, adjustment of the system accordingly.

Workforce planning

Anna Cook

(Sponsor: James Purvis)

 
  • Anna Cook

Besides current CERN planning tools already in place (MPP,MTP, APT) review ways to include qualitative planning aspects (e.g. competencies, skillsets) to ensure talent development, optimal sourcing for future programmes and succession planning.

ERP study

Hendrik Courtens

(Sponsor: James Purvis, Jeans-Marc Saint-Viteux)

 
  • Hendrik Courtens
  • Lucy Lockwood (FAP)

Review the current FAP-AIS approach of selecting best-of-breed IT tools to support CERN’s processes and needs, and compare this to using a single integrated IT solution. Core study domains are Finance, HR, Logistics, Organisational Planning, Procurement and Supply Chain Management. Experts from each domain will work with an external consultant and will provide CERN with a recommendation on which approach to select.

Updated on: 25/04/2019